Poster Presentation Guidelines

Thank you for being part of our poster sessions at the Beneficial Fire Summit! We are planning poster sessions over two mornings of the summit with a continental breakfast.  
 

Time and Location

  • Presenters will be assigned to present on the morning of December 9 or 10 from 8:00am to 9:30am in the Bayview Ballroom.  
  • Poster Set Up: You can set up your poster starting at 7:30am on the day of your presentation. Each poster will be assigned an ID number which will be listed in the program and onsite, and you will place your poster on the board marked with the same ID number. 
  • Posters can stay up throughout the day to be viewed during breaks and networking time. 
  • Poster Break Down: Posters should be removed by 6:30pm on the day of presentation. Any posters that are not removed will be recycled at this time. 

Dimensions and Materials

  • Each presenter will be assigned to a 48 inch x 48 inch space on a poster board, which will be indicated by poster ID number. These numbers will be listed in the program and available onsite. Your poster must fit within your allotted space, so we can display two posters side-by-side on 4 foot by 8 foot display board. 
  • Posters are typically 36 inches high and 48 inches wide. We recommend a poster width of 45 inches if possible to give a little space between you and your neighbor. Poster orientation can be portrait or landscape. 
  • Posters must be mountable with pushpins, which will be provided. Presenters are responsible for hanging up their own posters.
  • Any handouts should be placed in a clearly labeled holder which can be pinned under the poster.

Tips 

  • Poster presentations are a graphic representation of your work, which include photos, figures, graphs, and clear and concise text. They should be self-explanatory. 
  • Posters are most often created using applications such as Microsoft PowerPoint, Canva, etc. 
  • Have someone else review your poster and offer suggestions for improvements.
  • Practice your “elevator speech” in advance. Consider how you will quickly convey your main message to your audience. Have peers think of questions about your poster and practice answering them.
  • Conference attire is business casual.

Design and Layout

  • We encourage you to consider creating a #betterposter, which provides science-based guidance on what a poster session is, how people consume information in a poster session, and how a poster should be designed. To learn about #betterposter design, watch this video. Also check out these tips towards making an #evenbetterposter. 
  • A light background with dark letters is easier to read on a poster than a dark background with light letters.
  • Avoid cluttering. Leave some space between text, tables, diagrams and figures and guide the flow of information.
  • Use organizational and textual cues to guide or transition into the next figure, concept, or section of the poster.
  • Make your presentation symmetrical to balance the focus and avoid distraction.

Resources

  • The Beneficial Fire Summit is a collaboration with the Association for Fire Ecology, UC ANR Fire Network, California Fire Science Consortium, Northern California Prescribed Fire Council, Tall Timbers Research Station, and University of Nevada Extension/Living With Fire.  

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